Have you ever spent Saturday evening preparing for a sermon? I’m not talking about a Saturday evening review or some final edits. I’m speaking about actual preparation for the sermon the next day.
Obviously there are circumstances that arise that require last minute changes. There are also situations where God leads your sermon/lesson preparation in another direction. What I am speaking about is last minute preparation because of calendar interruptions.
Someone drops by your office, a response to an email that takes much longer than expected, or a staff meeting lasts an extra thirty minutes. I know there have been some weeks that I have spent my Saturday evenings preparing for an upcoming lesson or sermon because my week was spent running around performing tasks that were unplanned.
One method to help better equip busy ministers is called ‘Time Blocking’. Instead of tasks, or the to-do list, you should schedule blocks of time on your calendar to work on your most important tasks. Successful business leaders use the time blocking method (http://time.com/4027015/business-success-habits/) and the book ‘The One Thing’ goes into detail on how to implement this method of task management (https://www.amazon.com/ONE-Thing-Surprisingly-Extraordinary-Results/dp/1885167776).
The first step in time blocking is to think about what is most important within your ministry. Once you prayerfully consider what’s most important, then you need to block off a section in your calendar in order to accomplish your one thing.
I’ve chosen these five topics as most important within the ministry. I am sure you may disagree with some of these, considering what role of ministry you are serving in. However, I always consider these important within my ministry.
Sermon Prep/Research Time
Time for Visioning
Time for First Time Guest Follow Up
So each day, I consider each of these five areas then block off at least one hour at least three of the above areas. Typically, I spent the first few hours in the office focused on three items. Once those items are finished, I begin answering emails, meeting with staff members and/or making phone calls.
As a result of time blocking, I have found more flexibility for ministry. And I always understand that emergencies can arise and may cause my calendar to become disrupted. However, most interruptions can wait because I have made an appointment with myself to make sure I am productive in what matters most within my ministry rather than staying busy attending to every single decision.
While this is simply an introduction to Time Blocking, I would like to ask you what are your top priorities for ministry? What do you block out chunks of time for on your daily agenda? Leave your comments below to create discussion with other ministers.